Privacy Policy

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GreenDay Cafe & Golf Customer Privacy Notice

Registered name: Creative Golf Development Ltd

This privacy notice tells you what to expect us to do with your personal information.

· Contact details

· What information we collect, use, and why

· Lawful bases and data protection rights

· Where we get personal information from

· How long we keep information

· Who we share information with

· How to complain

We collect or use the following information to provide services and goods, including delivery:

· Names and contact details

· Addresses

· Date of birth

· Purchase or account history

· Payment details (including card or bank information for transfers and direct debits)

· Health information (including dietary requirements, allergies and health conditions)

· Health and safety information

· Information relating to loyalty programmes

· Website user information (including user journeys and cookie tracking)

· Records of meetings and decisions

· Identification documents

· Information relating to compliments or complaints

We collect or use the following information to prevent, detect, investigate or prosecute crimes:

· Names and contact information

· Criminal offence data (including Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks) 

· Video and CCTV recordings of public areas (including indoor and outdoor spaces)

· Financial transaction information

We collect or use the following information for service updates or marketing purposes:

· Names and contact details

· Marketing preferences

· Purchase or viewing history

· Records of consent, where appropriate

We collect or use the following information to comply with legal requirements:

· Name

· Contact information

· Identification documents

· Financial transaction information

· Criminal offence data (including Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)

· Health and safety information

We collect or use the following information for recruitment purposes:

· Contact details (eg name, address, telephone number or personal email address)

· Date of birth

· National Insurance number

· Copies of passports or other photo ID

· Employment history (eg job application, employment references or secondary employment)

· Education history (eg qualifications)

· Right to work information

· Details of any criminal convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)

We collect or use the following personal information for dealing with queries, complaints or claims:

· Names and contact details

· Address

· Payment details

· Purchase or service history

· Video recordings of public areas

· Witness statements and contact details

· Relevant information from previous investigations

· Customer or client accounts and records

· Financial transaction information

· Information relating to health and safety

· Correspondence

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.

· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.

· Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.

· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.

· Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.

· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.

· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for collecting or using personal information to provide services and goods are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

· Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

· Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

· Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

Our lawful bases for collecting or using personal information to prevent, detect, investigate or prosecute crimes are:

· Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for service updates or marketing purposes are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

· Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Our lawful bases for collecting or using personal information for legal requirements are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

· Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

· Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

· Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

Our lawful bases for collecting or using personal information for recruitment purposes are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

· Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

· Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

· Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

· Directly from you

· CCTV footage or other recordings

· Schools, colleges, universities or other education organisations

· Councils and other public sector organisations

· Publicly available sources

· Previous employers

· Suppliers and service providers

HR Records

Personnel Files - 6 years after employment ceases

Application forms and interview notes for unsuccessful candidates - 1   year

Employee timesheets - 2 years

Health & Safety

Accident Books/records - 3 years after last entry

Employer’s Liability Insurance & Public Liability Certificates - 6 years

Health & Safety Assessments - Permanently

Financial Information

Accounting Records - 6 years after the end of the tax year

Income Tax & NI returns - 3 years

Salary/payroll records - 6 years

DBS Checks

Internal disclosures - Keep record or disclosure no./date of check /outcome etc. only for as long as it   is required and for the purpose for which it was obtained.

Customers

Name & contact details - Taken and retained with consent of customer for period that they are required, or until consent is withdrawn.

Payment details - To be destroyed immediately after they have been used to take or make payment.

CCTV

Video recordings (no audio) - Retained for 31 days and then automatically deleted, as required by Cheshire Constabulary.

This data processor does the following activities for us: They process customer data for booking golf and making online payments. They also retain a list of email addresses for customers who have opted in to be contacted.

· Insurance companies

· Organisations we need to share information with for safeguarding reasons

· Professional or legal advisors

· Financial or fraud investigation authorities

· Relevant regulatory authorities

· External auditors or inspectors

· Organisations we’re legally obliged to share personal information with

· Emergency services

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

 Last updated : 3 December 2024